Building Successful Event WiFi

in Wifi

Setting up WiFi services for a large event can be difficult. But for a lot of events WiFi is important or even essential. Often existing WiFi services provided by a venue will not be able to provide adequate coverage and bandwidth to support a large number of users at the same time. And yet there are many purposes of providing WiFi services at your festival, performance, sporting event, conference or meeting.


WiFi access at events can be a big draw to visitors, and conferences and seminars may rely on WiFi for use by the hosts and attendees, for research, working, blogging and presentations. Event WiFi may be necessary for promotional purposes; a press presence may require WiFi access for publication, and WiFi access can lead to promotion through your visitors’ use of social networks.

Temporary internet allows organisers to benefit from all of these advantages. Supplied by IT systems companies, temporary Event WiFi will allow you to set up WiFi services wherever you are hosting your event, whether you are hosting 100 or 10,000 people. Planning a connection is difficult, and best left to the experts, but they may require your help to assess your needs. The following points are worth considering to help your temporary WiFi providers:

Know your venue:

Knowing your venue is essential to provide suitable WiFi. Think about the shape and size of your venue, and where people will be sitting. Consider where the access points could be set up; they are usually located as high as possible to provide wider coverage. In outdoor venues make sure that nothing could block signal from a transmitter by being based in front of it. Tall vehicles such as lorries at a music festival may block signals if they are parked in front of your access point. People, furniture and architecture can affect the strength of a WiFi signal, and microwaves can with it interfere too.

Will you need to provide power sources to let guests charge their devices? If you are holding a long conference this might be essential. If your event relies upon internet access then tell your IT systems WiFi provider. It will be worth asking them to take every possible measure to prevent failure of the WiFi systems, such as by hiring multiple transit providers and DHCP servers. Failure to provide a promised or essential network will reflect on you badly as an event organiser and leave an unimpressed crowd.

Understand your crowd:

To work out the kind of bandwidth which you require you will need to predict your crowd’s WiFi usage. Think about what kind of attendees you are expecting; are they tech-savvy, young or particularly likely to own portable devices? Try to predict what proportion of attendees will be bringing a WiFi enabled device and how many will be using your WiFi service at a set time. Consider your crowd’s needs for downloading, streaming or uploading.

Safety:

You will need to provide a safe network. Think about sites which you may want to block, and take precautions to prevent people from uploading viruses. It is easy to make users agree to a list of terms and conditions before they log on, this can be done in a simple unobtrusive tick-box style.

Managing the network during your event:

Your event WiFi providers should be able to provide people to manage your bandwidth. Demand for your event WiFi services will rise and fall so technical staff should manage this. Considering these areas will give your event WiFi providers a good idea of what you require and how best to provide it to ensure you have a strong and reliable connection at your event.
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Peter Simmons has 18 articles online

 

Noba are an IT systems provider who specialise in providing internet anywhere, including WiFi for events. Their cost-effective WiFi services are tailored to your needs by expert engineers.

For more information about Noba Temporary WiFi, visit: www.noba.co.uk
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Building Successful Event WiFi

This article was published on 2012/02/23